ZONE ONE REPRESENTATIVE COUNCIL

December 2, 2007

Dear Zone One Club Presidents & Zone One Representative Council Directors:

Attached you will find the December Minutes from our December 2nd. meeting.

Also take note:

FIRST NOTICE FOR FEBRUARY MEETINGS:

To: Zone One Club Presidents and Directors:

Zone One has made the reservations for the February Zone One Meeting:

Date: February 9, 2008

Place: The Shilo Inn in The Dallas, OR

Time: 8:00 a.m.

To RESERVE a room you can call The Shilo Inn - 541 298-5502 and tell

them you are part of "The Paint Horse Group" - they are holding 10 rooms

for $79.95.

The Zone One Meeting will start at 8:00 a.m. followed by the NWCC Meeting.

Sincerely

Jeri Stone

ZORC Secretary

MINUTES

The December Zone One Meeting was called to order by Chairperson Bev Rising at 8:45 a.m. at Kah Nee Tah Resort in Warm Springs , OR .

PART I

ROLL CALL:

British Columbia Paint Horse Club

Eastern Idaho Paint Horse Club

Idaho Paint Horse Club

Hells Canyon Paint Horse Club present

Treasure Valley Paint Horse Club

Montana Paint Horse Club

Western Montana Paint Horse Club

Blue Mountain Paint Horse Club present

Cascade Paint Horse Club

Central Oregon Paint Horse Club present

Oregon Paint Horse Club present

Southeastern Oregon Paint Horse Club present

Inland Northwest Paint Horse Club present

Pacific Northwest Paint Horse Club

Rainier Paint Horse Club

Southwest Washington Paint Horse Club present

Washington State Paint Horse Club present present

Identification of Guests: Will Smith, Joline Garcia, Kathy Tuttle-King, Tiffany Mc Call, Leila Steir, Shannon Main, Sandra Schaff, Tim Mc Fetridge, Peter Vollmar, Linda Wise, Edie Hill, Ken & Kathy Wignes, Aaliyah Bains, Kirsten Hammer, Gail Hammer, Joyce DesJardins and Kristi Stone.

A quorum was present: Washington , Oregon and Idaho

Correspondence: Letter from APHA regarding the 2007/2008 APHA YDF Zone One Scholarship winners, to Edie Hill on 2007 Zone One Show Success, Carrie McCulloch � dress and conduct of one Z. O. Ring Steward, Thank You from Christie Velkamp, Linn County Fair & Expo Center � choosing them for 2007 Z. O. Show and possible future shows � with invoice.

Minutes: Minutes of the February meeting in Albany , OR were approved as e-mailed & distributed at meeting

Treasurer report: Kathy Allen - Z. O. Treasurer handed out the Zone One Year End Financial Report with most of the monies made from NWCC December 1^st. auction. She gave report on the 2007 Z. O. Show. Motion made to accept the Treasurers report as presented. Seconded and passed. (2007 Financial Report is on file)

1. 2007 Zone One Show lost $7049.23

2. 1 outstanding buckle sponsor

3. Mr. Tapia has paid his bill from 2005

4. Still have one outstanding check not cashed to Southern California PHC for ads in Paint Horse Journal

5. Kathy was thanked by the board for the great job she did as our Treasurer

OLD BUSINESS:

2007 Zone One Show Report:

Will Smith: Show Manager

1. He felt we had a good show

2. Hours that show ran were decent

3. No real problems

4. No drug violations by APHA

Edie Hill: Show Secretary Report

1. 10 Canadian entries $128.88

2. Amateurs: 44 & Under = 27 45 & Over = 25 This count included halter

3. Solid Paint Bred was 25

4. Class count sheet handed out

a. Entries down 192 over 2006

b. Horses 305 in 2006 290 in 200

Angie Gorman: Awards person - Angie sent their 2007 Zone One Awards Report.

1. Has one jacket left over � Can use for 2008 Show

2. Have 17 left over buckles can be retooled for 2008

3. Many awards that were engraved were sold before or during the NWCC Banquet & Auction took in around $1080.00 � had many more left this year due to many SPB classes not having entries and along with a few other classes.

4. With added split Amateur classes had to pay for sheet � not sure if they were privately paid for or if Z. O paid

Annie Suratt: Stall Manager

1. 30 stalls less then 2006

2. Took in $44,900.00 � refunds #1400.00

3. Portables cost us $79.15 each cost for these with rental, bedding etc. is �killing� us.

4. Annie went over all the costs

5. We should be paying for fairgrounds and part of the show with what we take in on stalls and because of the cost we are paying for portables we are not.

Problems with show:

1. Outside arena is still not good � it has been three years and it is still not usable for riding.

2. Dog Problem was solved with our new rule

3. Few problems with staff but taken care of

4. Inhumane Treatment of Animals: Much discussion of inhumane treatment of horses (tied in stalls � but with food and water) Someone during the show let several horse that were tied in stalls loose. We have nothing in our Zone One Premium Rules regarding this � need to put statement in for 2008. Refer to APHA Rule Book and their rules. If see

report to show manager and give warning to violator???

STATEMENT FOR Z. O. RULE SECTION: �Inhumane treatment of animals will not be tolerated at the Zone One show�.Refer to APHA Rule Book SC-O75�..Proper actions will be taken � (Put in BOLD PRINT)

5. Pattern Books: We had 35 extra in 2007 might look at doing only 200 for 2008 � depending on size of show.

6. Wording on Halter Bronzes was incorrect � need to correct for 2008 if we use same company.

7. Splitting of Amateur Classes � 19 � 44 & 45 & Over � this cost Zone

Show Photographer: Don Trout Photography did a good job for us this year and people seemed to be pleased with his work.

2008 NWCC Directory Ad: The 2008 Zone One Ad is done by Z-Design Ad Michelle Simmelink-Rask and Kay Simmelink will work with Z-Design on this years ad. The ad has been paid.

Zone One AjPHA Youth Representative: Cassandra Muxen was introduced � she has attending the AjPHA Convention for the last three years and we selected as the AjPHA Zone One Representative for 2008.

Member of Year for 2007: Annie Suratt was presented with a Zone One Member of the Year Necklace

Special Member of Year: The ZORC presented Kathy Allen with a Zone One Member of the Year Necklace for

her many years of being our Zone One Treasurer and for the outstanding job she did for us.

ON TO PART II

ZONE ONE - 2007/2008

Zone One clubs --- **NOT paid dues for 2008 are:

Alaska ** (Does not have a club at the time)

British Columbia Paint Horse Club (paid)

Blue Mountain Paint Horse Club (paid) present

Cascade Paint Horse Club (paid)

Central Oregon Paint Horse Club (paid) present

Eastern Idaho Paint Horse Club **

Hells Canyon Paint Horse Club (paid) present

Idaho Paint Horse Club (paid)

Inland Northwest Paint Horse Club (paid)

Montana **

Oregon Paint Horse Club (paid) present

Pacific Northwest Paint Horse Club (paid)

Rainier Paint Horse Club (paid)

Southeast Oregon Paint Horse Club (paid) present

Southwest Washington Paint Horse Club (paid) present

Treasure Valley Paint Horse Club **

Washington State Paint Horse Club (paid) present

Western Montana Paint Horse Club (paid)

Five voting clubs in Washington and Oregon . Idaho has two & Hells Canyon will have three voting Directors and British Columbia and Western Montana Paint Horse Club will have five voting Directors for 2008

New Zone One Directors and Alternates names were read and a 2008 Zone One Directors Informational Booklet, compiled by Secretary Jeri Stone, was handed out to all Directors present.

New 2008 Directors and Alternates took over�Roll Call

A quorum was established � Idaho , Oregon and Washington

Identification of Guests: Rod Orrison, Shannon Main, Sandy Schaff, Edie Hill, Tiffany McCall, Kathy Tuttle-King, Kathy Allen

Election of the 2008 Zone One Officers:

Chairperson: Bev Rising

Vice Chairperson: Shannon O�Dell

Secretary: Jeri Stone

Treasurer: Linda Wise

Correspondence: APHA letter regarding change in Show Dates for 2007, New Gelding Plus Program, from Leila Styer regarding the Zone One Website, Washington Bred Paint Registry asking for Washington Bred Classes at Zone One Show, two e-mails asking Zone One to more the December meeting (these were referred to NWCC)

NEW BUSINESS:

1099 Need to be Set Up: Linda Wise, our new Treasurer, will set up 1099�s for those who work our show and need to receive them.

Washington Bred Paint Registry: It was voted to decline Washington Bred Paint Registry offer to hold their classes at our 2008 show and send a letter thanking them for their offer but stating at this time we do not have the space in our show schedule to hold more classes. Will look at again in 2009. Passed

Zone One Website: Leila Styer present a two year bid for doing the Zone One Website for 2008/2009. She is working to get Show My Horse up on our Website � will contact Vic Spainhower. Leila introduced the new look she has created for the site. Her fee would be $400.00 per year for two years to maintain the site - due on January 1 of each year. The Zone One hosting and Domain are both paid until 2014. Motion made and passed.

Gelding Plus Program: A letter was read from APHA regarding their new Gelding Plus Program which they are going to continue in 2008. They are offering $3000 at all Zone Shows to the High Point geldings owned by person living in that Zone. We needed to vote on one of three programs for the 2008 Zone One show. A motion was made to choose option # 3 - offer three High Point gelding awards - $1000 to the Open Division Regular Registry Show High Point Performance Gelding Highest point total, $1000 to the Amateur Division Regular Registry Show High Point Performance Gelding Highest point total and $1000 to the Youth Division Regular Registry Show High Point Performance Gelding Highest point total. Passed. Jeri will send the form back to APHA.

2008 Buckle Sponsor and Sponsor Coordinator: We need to get someone new for our 2008 show as Ami Boal-Bennett has declined to continue doing this in 2008.

New Zone One Zone-O-Rama Show Site:

Idaho Horse Park in Nampa , Idaho :

Shannon Odell has been working on finding a new site for our 2008 Zone One Show. She has talked with and visited the Idaho Horse Park in Nampa , Idaho and spoken with Rod Orrison their Manager.

Rod Orrison Manager of the Idaho Horse Park came to the meeting and gave use the overall view and what the Idaho Horse Park had to offer and what their facility had as far as arenas, stalls, equipment, etc. After Mr. Orrison spoke he answered many questions and then left so we could discuss our options

Shannon passed out a comparison spread sheet she put together between the Idaho Horse Park and Linn County Fair and Exp Center . There was much discussion about the pros and cons of moving our show.

Idaho Horse Park does the stalls, hay and shavings ($9.00 for 3.5 cubic foot bag, non put in stalls) and it can be put on a credit card � Zone One does not have to assign or do anything, have full time staff to help out, they feel the footing is very important and have 7 kinds of dirt, are installing four big fans to cool areas off, we pay for consumption of Diesel Fuel � about $20.00 per day. 44 RV spots, hotels near by, 45 acres of asphalt, dog allowed BUT not in buildings, no charge for vendors until we want to charge or they use power � the $15.00

Will Smith stated that the Linn County Fair and Expo in Albany , OR would be the same as 2007.

After MUCH discussion and questions etc. it was voted unanimously to have the 2008 Zone One Zone-O-Rama at the

Idaho Horse Park in Nampa , Idaho with an option in 2009

Show Manager: Two bids were received for the 2008 Zone One Show Manager � after much discussion Shannon O�Dell�s bid was accepted as our 2008 Show Manager. $3000.00 plus reasonable expenses - Costco phone cards Shannon signed her bid.

Dates for 2008 Zone One Show: Might have to change but Shannon will check and report back.

Confirmation with APHA: Jeri Stone send around a letter that APHA wants stating that all clubs within Zone One have no objection that the Zone-O-Rama be held in Nampa Idaho this year for Directors present to sign, she will being back to February meeting and send out e-mail requesting those that cannot make meeting to send an ok to her. She is also required to send a copy of our By-laws and 2008 officers to APHA.

Shavings: Idaho Horse Park handles

Ring Stewards: We need three � Shannon will contact Mary Anne Larson to see if she will be our head Ring Stewards. The other two could come from local talent � Idaho Horse Park said they have contacts. The Ring Stewards also need to be able to scribe.

Scribes: Shannon will need to check with each judge to see if they want a scribe and then get the scribes we need.

In Gate: Very Important person, friendly, smiles, work with people, handle pressure and not get upset � Shannon will try to find someone.

Hand Out Awards: Don Hill would like to do again this year

Cattle: Idaho Horse Park can get for us � who will handle reservations etc.?

High Point Halter Horses: Linda Vance will she calculate these for our 2008 Z. O. Show?

Change in Class Schedule: Tabled until February meeting

Budget for 2008 Z. O. Show: Tabled until February meeting

Caterer: We can get through Idaho Horse Park � Shannon will check on charges etc.

Contract Signed with Idaho Horse Park : Shannon will bring to February meeting.

APHA Approval: Shannon will send the APHA Show forms to APHA to get the 2008 Zone One Zone-O-Rama approval after she gets with judges, confirms things with Idaho Horse Park , gets a list of 2008 show classes. The list of classes will be gone over at February meeting.

Assistant Show Manager: Tim McFetridge submitted a bid to be our Assistant Show Manger and work with Shannon on the 2008 show. $500 plus camping space, meals while on grounds and maybe a little for gas expenses. Accepted Tim signed his bid.

Show Secretary: Edie Hill submitted her bid for the 2008 Zone One Show. The bid from Edie Hill for Show Secretary and office staff for the 2008 Zone One Show was voted on and approved. Edie signed her bid.

Show Announcer: Linda Vance submitted a bid to be our announcer for 2008. A motion was made and passed to hirer her for 2008. Linda signed her bid.

Stall Manager: We will not need a Stall Manger as the Idaho Horse Park handles all the stall assignments.

Stall Reservation date has been changed to July 1.

Patterns Book: Shannon will work with judges to get patterns and put it together � maybe 200 copies in 2008

The 2008 Zone One Zone-O-Rama Judges: Will Smith has hired six judges for our show: Marvin Kapushion � CO, Dave Wolfe � CO, Dale Burnett � Kentucky, Mike Ochetto � TX, Leann Williams � CO, Sandy Jirkousky � Nebraska. When the 2008 Zone One Zone-O-Rama Show dates are confirmed Shannon will contact these judges and hirer any that cannot make our dates � if changed. Shannon said she will do up a contract and present to Board.

NWCC/CCC & APHA Journal Ads: There was discussion on if we need as many ads and cost as in 2007. It was felt with the change in show location and manager we need to put ads around. Shannon will check with Paint Horse Journal and report back at February meeting. Also Shannon will check to see what the cost of an ad in the Chronicle.

Photographer: Shannon will contact Jim Bortvedt and Don Trout Photograph as both have said they are interested in doing our 2008 show.

Splitting of Amateur Classes: Tabled until February meeting

High Point Award: Tabled until February meeting

Awards, Class Average Awards, Buckles: Mike and Angie Gorman said they are interested in doing the awards for our 2008 show but with the location change we will contact them and table this until the February meeting. Will they do coupons if they do awards. It was voted to drop the 4^th. Place Class Average Awards at our 2008 show. Passed

Halter Ribbons and Bronzes: Tabled until February meeting � Wording on Bronzes not correct in 2007 � needs to be changed in 2008

Sheets for 3^rd. thru 5^th. High Point : Tabled until February meeting � do we want to do in 2008 - cost

1. Amateur:

2. Novice Amateur

3. Youth: ????

2007 Show Premium: Will go over 2008 show premium at the February meeting.

1. Class Changes: Change Western classes and have before games � per exhibitor�s request

2. Rules in Premium: Edie will go over and do changes included inhumane treatment

3. Other changes regarding fees, times etc.

4. Management Team Changes � addresses and phone numbers, etc.

5. Zone One will stick with Franklin Printing to print our Premiums � had a whole box left over in 2007

Flat Fees: Tabled until February meeting

Color: Motion made to have the color Purple as the Zone One color for 2008 if Angie can get awards � if not blue. Passed

Banners: We will not need to use Club Banners at Idaho Horse Park but will try to find places for Zone One Banners etc.

Insurance: Shannon will have to get from Will Smith and renew.

Vendors: Shannon will contact � get list of past Vendors from Will Smith

Club and other help:

1. Timed Events & Western Riding:

2. Trail Course Design: Annie Suratt

3. Practice Trail: Annie Suratt

4. Jumping and Hunter Classes:

5. Jumping Warm-up:

6. Decorations: PNPHC will donate money for flowers and shrubs if we can use in Nampa

Hospitality: Do we want to do � or is this stepping on Idaho Horse Park ? Shannon will check

1. Wednesday: 4. Saturday:

2. Thursday: 5. Sunday

3. Friday:

NWCC Futurities: The change in the NWCC Futurities for 2008 will be that the WP & HUS Futurities will be for 3 & 4 year olds � not just 3 year old.

Zone One Member of the Year: Will be voted on at February meeting.

February Meeting: The February meeting will be February 9^th. at The Shilo Inn in The Dallas , OR . The Zone One Representative Council meeting will start at 8:00 a.m. followed by the NWCC meeting. This is a one day meeting. As Zone One is responsible for this meeting Jeri Stone will contact The Shilo Inn and get a contract for a meeting room. Directors are responsible for making their own room reservation.

The meeting was adjourned at 1:30 p.m.

Respectfully Submitted

Jeri Stone - Secretary

ZONE ONE INCLUDES THE STATE OF OREGON, WASHINGTON, IDAHO AND MONTANA AND THE ZONE SHOW WAS HELD IN ALBANY OREGON IN 2006. THIS IS ONE OF THE TOP 4 SHOWS IN THE NATIONS FOR NUMBERS

PLEASE FOLLOW THIS LINK TO THE ZONE 1 WEB SITE WHERE YOU CAN DOWNLOAD
INFORMATION ON THE SHOW, CLASSES OFFERED, ENTRY FORMS AND OTHER IMPORTANT
INFORMATION YOU MIGHT NEED.
ZONE 1, INFORMATION ON THE SHOW, ENTRY FORMS, NOTIFICATIONS

Zone 1 Show results available on this site at bottom page

NWCC FUTURITIES ARE HELD AT THE ZONE 1 SHOW INCLUDING
HALTER (YEARLING & WEANLINGS) OPEN & NON-PRO
PLEASURE (ENGLISH & WESTERN) 2 & 3 YO
NON PRO PERFORMANCE FUTURITIES
REINING FUTURITIES
YOU CAN CONTACT THE NWCC BY GOING TO THEIR WEB SITE AT
NORTHWEST COORDINATING COMMITTEE INFORMATION ON SHOWS

current show results available on this site

To: Zone One Directors, Alternates and Club Presidents:

In accordance with the Zone One Representative Council Bylaws, this letter is being sent to notify your club of the February 17, 2007 Zone One Board of Directors Meeting. The meeting will be held at the Shilo Inn, The Dalles, OR and reservations can be made by calling (541) 298-5502.

The Zone One Meeting will begin at 8:30 a.m. and will be followed by the NWCC meeting. This is a one day meeting for both groups and should be over by mid afternoon.

Please read the attached agenda and the minutes from the December Zone One Meeting so you and your club members will know what is to be discussed and voted on at the February meeting.

At this Zone One Meeting we will try to finalize the plans for the 2007 Zone One Zone-O-Rama Paint Horse Show in Albany, OR on August 22 - 26, so please bring your ideas and in what area your club would like to help out at this show.

Bids for the 2009 - 2012 Zone One Show site will be gone over and discusses and if possible voted on - so if your club would like to bring bids form show venues and their bids please bring them to this meeting. The Criteria is in the Zone One packets sent to your club's Zone One Director.

The Zone One Representative Council needs your support and input so it is very important that your club be represented at this meeting. If you have any questions please feel free to call Bev Rising - Chairperson (509) 382-4472 or myself at (360) 413-5017.

Sincerely,

Jeri Stone

Zone One Representative Council Secretary

ZONE ONE REPRESENTATIVE COUNCIL

"WE�RE NUMBER ONE!"

FEBRUARY 17, 2007

AGENDA:

CALL TO ORDER

ROLL CALL OF 2007 DIRECTORS OF ZONE ONE REGIONAL CLUBS:

Alaska (NO CLUB)

British Columbia Paint Horse Club

Eastern Idaho Paint Horse Club * Not paid member of Zone One Representative Council

Idaho Paint Horse Club

Hells Canyon Paint Horse Club

Treasure Valley Paint Horse Club

Montana Paint Horse Club*

Western Montana Paint Horse Club

Blue Mountain Paint Horse Club

Cascade Paint Horse Club

Central Oregon Paint Horse Club

Oregon Paint Horse Club

Southeastern Oregon Paint Horse Club*

Inland Northwest Paint Horse Club

Pacific Northwest Paint Horse Club

Rainier Paint Horse Club

Southwest Washington Paint Horse Club

Washington State Paint Horse Cub

IDENTIFICATION OF GUESTS

ADDITIONS TO AGENDA

1.

2.

3.

4.

5.

6.

CORRESPONDENCE

MINUTES � December 3, 2006 Meeting

FINANCIAL REPORT � Kathy Allen

Outstanding Buckle Sponsors
Mr. Tapia
1099 � do we need to do
Other reports

PRESENTATION OF BILLS

OLD BUSINESS:

2006 Zone One Zone-O-Rama Show � Anything else to report

2007 Zone One Zone-O-Rama Show

1. Date - August 22 � 26 5 Days

Location - Linn County Fair and Expo Center in Albany, OR �
Letter of OK to put on Zone One Show � Jeri Stone will pass around to clubs to sign
Budget Discussion
Show Manager Report - Will Smith

APHA approval
Judges contract signed
Contract with Albany
Stall cost -
Shavings report � cost � bales � fairground cost - etc

Awards Report � Angie Gorman

Class Average Buckles & Super Horse Buckles
Class averages - 2^nd. , 3rd. & 4^th. Awards
Sheets � 3^rd. thru 5^th. High Point - Amateur � Way Out West Embroidery - Mike & Angie Gorman & Novice Amateur - Friends of Zone One � Jeri Stone, Linda Vance, & Jan Goding
Sheets � 3^rd. thru 5^th. High Point - Youth � Novice Youth, Walk/Trot, 13 & Under, 14 thru 18
Jackets � Sponsors for �.

1. Novice Youth �
2. Walk/Trot �
3. 13 & Under �
4. 14 thru 18 �
5. Novice Amateur �
6. Amateur �
7. Junior Horse English �
8. Senior Horse English �

9. Jr. Western �

10. Sr. Western �

f. High Point Solid Paint Bred

1. High Point � Jacket (will use jacket from 2006 show)
2. Reserve � Sheet

g. High Point Yearling
1. High Point � Jacket
2. Reserve � Sheet
h. Halter � Regular Registry & Solid Paint Bred � Kathy Allen?
1. Ribbons
2. Bronze
i. 7 Premium � changes for 2006 MUST HAVE ALL CHANGES TO FRANKLIN PRINTING BY APRIL 10^TH

a. Class changes � (see premium for 2006) addition, delete correction

Other Changes, additions, corrections
New Rules � Edie and Jeri will work on � ANY NEW RULES THEY NEED TO PUTIN THIS YEAR?

8. Stall Manager � Annie Suratt
9. Sponsors Coordinator � Ami Bennett

Stewards � Claudia Voyles has said she would do again this year

11. In Gate people � Ed & Julie Clark

Out Gate
Handing Out Awards

Have someone do it as Don Hill has done in past
Photographer hand out buckles
Have people go to Gormans area and pick up 2^nd. thru 4^th. awards

Assistant Show Manager � Matt Watkins?
Patterns and Pattern Book � Who will do
Ads Report � Jeri Stone

a. NWCC Directory � done and in and set up
b. California Directory

17. Photographer � who?

18. Dog Problem at show � how are we going to handle?

NEW BUSINESS

1. 2006 Zone One Member of Distinction

2. Any bids for 2008 � 2012 Zone One Show sites

3.

4.

DATE AND LOCATION OF NEXT MEETING

ANNOUNCEMENTS

ADJOURNMENT

NOTES:

**************************************************************************

ZONE ONE REPRESENTATIVE COUNCIL

December 3, 2006

The December Zone One Meeting was called to order by Chairperson Bev Rising at 8:30 a.m. at Kah Nee Tah Resort in Warm Springs, OR.

ROLL CALL:

Eastern Idaho Paint Horse Club

Idaho Paint Horse Club

Hells Canyon Paint Horse Club                                               present

Treasure Valley Paint Horse Club

Montana Paint Horse Club

Blue Mountain Paint Horse Club                                             present

Cascade Paint Horse Club

Central Oregon Paint Horse Club                                            present

Oregon Paint Horse Club                                                       present

Southeastern Oregon Paint Horse Club

Columbia Paint Horse Club

Inland Northwest Paint Horse Club

Pacific Northwest Paint Horse Club

Rainier Paint Horse Club

Southwest Washington Paint Horse Club                               present

Washington State Paint Horse Club                                       present                                                                                            present

Identification of Guests: Will Smith, Tim Mc Fetridge & Joyce DesJardins

A quorum was present: Washington, Oregon and Idaho

Correspondence: Letter from APHA regarding the 2006/2007 APHA YDF Zone One Scholarship winners, Thank You�s C J Fisher & Mark Kuhlwein.

Minutes: Minutes of the February meeting in Albany, OR were approved as printed

Treasurer report: Kathy Allen - Z. O. Treasurer handed out the Zone One Year End Financial Report with exception of NWCC check and monies from December 2^nd. NWCC auction. She gave report on the 2006 Z. O. Show. Motion made to accept the Treasurers report as presented. Seconded and passed. (See attached) There was a discussion on stalls/portables & shavings cost � Will Smith will get copies and get to Kathy and being to February meeting.

1.      15 outstanding buckle sponsors

2.      Outstanding bill from 2005

3.      1 billing fee Edie is working on

4.      We need copy of Fairground fees �� Complete breakdown � Will will send to Kathy & bring to February Meeting

5.      Will will also contact PGN & Company � Complete breakdown and get a receipt from them & get to Kathy and bring to February Meeting.

6.      Still working on Mr. Tapia bill from 2005 � Kathy has sent everything APHA requires � APHA has sent Mr. Tapia a letter � APHA Lawyer, Mr. Cain � has sent letter and is writing second letter � this is the first time APHA has used legal council on a matter like this. After some discussion it was decided to table until February meeting.

7.      When Kathy had Z. O. finances looked at by Bennett & Moro Co. they brought up asking for a 1099 on anyone Zone One pays over $600. She will look into this further.

OLD BUSINESS:

2006 Zone One Show Report:

Will Smith: Will reported we had a very good show

1.      There was discussion on the cost of shaving � what we pay fairground for outside stalls, etc. There was discussion about having one bale in each stall and have more baled shavings on sale during certain hours at the show. Will will get a full report for February meeting.

2.      Will will get receipts for all items he writes checks on in 2007

3.      Linn County Fair grounds people know there is still a problem with outside arena and are working on it and hope to have it up and running for our 2007 Z. O. Show.

4.      He has gotten the judges rooms sponsored again for 2007 show. Room will be at special rate of $78.00 for exhibitors in 2007.

Edie Hill: Show Secretary�s financial report was handed out. See attached

Angie Gorman: Angie handed out their 2006 Zone One Awards Report. See attached. Was under budget for 2006 show.

1.      Has one jacket left over � will use for the Solid Paint Bred High Point Award for 2007 Z. O. Show

2.      Will have the few left over buckles retooled for 2007

3.      Some awards that were engraved were sold before or during the NWCC Banquet & Auction

4.      The left over 2^nd., 3^rd. & 4^th. awards if cannot use for 2007 Show - will sell � will contact WSPHC for their show.

Annie Suratt: Stalls need to pay for fairground fee or break even � stall fees for 2007 will be discussed in next half meeting.

Show Photographer: Jim Bortvedt did a good job for us this year but will be unable to do in 2007 due to APHA changing our show date and his commitment to the Oregon State Fair.

2007 NWCC Directory Ad: The 2007 Zone One Ad has been sent to Z-Design by Jeri Stone and ad has been paid.

ZONE ONE - 2006/2007

Zone One clubs --- **NOT paid dues for 2007 are:

Alaska **
British Columbia Paint Horse Club (paid)                       present
Blue Mountain Paint Horse Club (paid)                          present
Cascade Paint Horse Club (paid)
Central Oregon Paint Horse Club (paid)                        present
Eastern Idaho Paint Horse Club (paid)
Hells Canyon Paint Horse Club (paid)                            present
Idaho Paint Horse Club (paid)
Inland Northwest Paint Horse Club (paid)
Montana **
Oregon Paint Horse Club (paid)                                    present
Pacific Northwest Paint Horse Club (paid)
Rainier Paint Horse Club (paid)
Southeast Oregon Paint Horse Club **
Southwest Washington Paint Horse Club (paid)             present
Treasure Valley Paint Horse Club (paid)
Washington State Paint Horse Club (paid)                     present
Western Montana Paint Horse Club (paid)

Five voting clubs in Washington and Oregon.   Idaho has four clubs so Eastern Idaho PHC Club will have two voting Directors and British Columbia and Western Montana Paint Horse Club will have five voting Directors for 2007

New Zone One Directors and Alternates names were read and a 2006 Zone One Directors Informational Booklet, compiled by Secretary Jeri Stone, was handed out to all Directors � it will be mailed to directors not present.

New 2007 Directors and Alternates took over�

A quorum was established

Election of the 2007 Zone One Officers:
Chairperson:              Bev Rising
Vice Chairperson:      Shannon O�Dell
Secretary:                  Jeri Stone
Treasurer:                  Kathy Allen

Correspondence: APHA letter regarding change in Show Dates for 2007, bringing British Columbia and Alaska back into Zone One, New Gelding Plus Program, an e-mail from Cindy Weight-Carter on California Show dates or lack of, Shannon O�Dell not being able to make meeting, from Leila Styer regarding the Zone One Website, Gwen Carr and Brandon Severin not being able to be Sponsor person in 2007. Also Crisis Chaplaincy Services (will bring to February meeting)

NEW BUSINESS:
Zone One Website: Leila Styer sent an e-mail regarding her doing our website � had submitted a two year bid in 2006 and the 2007 fee is $350.00 per year for doing the Zone One Website in 2006/2007. Also she suggested we renew the Dayana Domain � Domain Name � due to be renewed January 27, 2007 at a cost of $12.95 a year � Leila made a proposal that it be paid for 7 years a total of $90.65 so that domain and hosting renewal happen on the same year of 2014. Motion made and passed.

Treasurer Update:
1. Kathy has a stall refund check that has not been cashed from past years show. Voted to put back in our account.
2. Also the Southern California PHC has not cashed the check for our ads from last year. Check sent to Denise Cain in Lakeside, CA. Jeri Stone will e-mail Ginger and see what is going on.

Letter from Cindy Weight-Carter: Zone One has tried to have their show the week after the Southern California Show � with the change in show dates by APHA we had to set our dates � Cindy did not know when or if they were going to have a show.

Letter from Gwen Carr was read � she would like to exchange an ad in the Horsemen�s Marketplace for a vendor space at our 2007 Z. O. Show. It was decided not to set a precedence and not to exchange good for vender spaces in order to maintain a proper paper trail we need to pay for our advertising and vendors need to pay for their spaces. Motion made and passed. Jeri will contact Gwen about this.

Gelding Plus Program: A letter was read from APHA regarding their new Gelding Plus Program. They are going to be offering $3000 at all Zone Shows to the High Point gelding owned by person living in that Zone. We needed to vote on one of three programs we wanted to have at our 2007 Zone One show. A motion was made and passed to choose option # 3 - offer three High Point gelding awards - $1000 to the Open Division Regular Registry Show High Point Performance Gelding Highest point total, $1000 to the Amateur Division Regular Registry Show High Point Performance Gelding Highest point total and $1000 to the Youth Division Regular Registry Show High Point Performance Gelding Highest point total.

2007 Buckle Sponsor and Sponsor Coordinator: Brandon Severin has contact Zone One and said he will not longer be able to work on sponsors � still have 15 sponsors that were listed in the Z. O. Premium and not paid. Ami Bennett will take over this job for now and for 2007 and try to contact Brandon. Kathy Allen will send out letter to sponsors who have not paid.

Dates for 2007 Zone One Show: August 22 - 26 � 5 days � Linn County Fair and Expo Center in Albany, OR.

Confirmation with APHA: Jeri Stone send around a letter that APHA wants stating that all clubs within Zone One have no objection that the Zone-O-Rama be held in Albany, OR this year for Directors present to sign, she will being back to February meeting and send out e-mail requesting those that cannot make meeting to send an ok to her. She is also required to send a copy of our By-laws and 2007 officers to APHA.

Dog Problems at APHA Shows: The number one liability at shows is DOG CONTROL. There was much discussion on this subject as at the 2006 Z. O. Show the dog problem was out of hand. A motion was made and passed to put BIG & BOLD warning on the cover of the 2007 Zone One Zone-O-Rama Premium about this and post something in arena, barns and around grounds. Dogs (except Service Dogs) not allowed outside camping area and must be on short leach or in small pen. Also have the Assistant Show Manager try to get this problem under control. More on how to handle this will be discussed at February meeting � finds � how can we handle???

Shavings: Will will get a quote for bag shavings for the February meeting. From fairgrounds and/or private business.

Scribes: They are not mandatory � need to put on judges contract if they will need a scribe at the show. Will will need to check with each judge to see if they want and then get the scribes we will need. At the 2006 Z. O. Show the judges did not want even though we had them hired.

Cattle: Mike and Angie will do cattle again in 2007.

New APHA rule on how to exit arena is only for Over Fence Classes.

High Point Halter Horses: Linda Vance will calculate these for our 2007 Z. O. Show.

Change in Class Schedule:
   1.      Motion was made & passed to move all Driving Classes to Wednesday after Reining and leave the rest as in 2007.
   2.      Schooling Trail will be Wednesday � Annie Suratt will do this
   3.      No NWCC Reining � instead will have In Hand Trail Jackpot Futurity � to run before Yearling In Hand Trail

Budget for 2007 Z. O. Show: We need to look at where we can cut back or up some fees (stall fees) � tabled until February meeting so Will can get with fairgrounds and final financial report after unpaid sponsors pay and NWCC Auction items.

Halter: To make go faster look at dividing arena in thirds � one for holding, one for judging and one for announcing?

Cattle: Have cattle area prepared � water down night before and people doing ropes off cattle know what they are doing and how to do it.

Judges Trailer: Linda Vance will get and report cost at February meeting.

Caterer: Discussion on if having a caterer for staff and judges lunch is worth it. Yes, it is a time to sit and relax and get away for a few minutes. $12.00 per person for 25 people.

Show Manager: Will Smith submitted his bid for the 2006 Zone One Show Manager. It was voted to pay Will $3000.00 INCLUDING EXPENSES/ Costco phone cards. Passed. He signed his contract.

Contract Signed with Linn County: Will will bring to February meeting.

APHA Approval: Will Smith will send the APHA Show forms to APHA to get the 2007 Zone One Zone-O-Rama approval after he checks with judges, LCF&EC and gets a correct list of 2007 show classes. The list of classes will be gone over at February meeting.

Assistant Show Manager: Matt Watkins was our assistant Show Manager in 2006 and did an outstanding job. He volunteered. It was voted to offer Matt the job in 2007 with $500, a camper space and meal with the show staff. Linda Vance will try to contact Matt to see if he would like to do the job again. Job like 2006 but also police dog problem. Pay will be discussed at February meeting.

Show Secretary: Edie Hill submitted her bid for the 2006 Zone One Show. The bid from Edie Hill for Show Secretary and office staff for the 2007 Zone One Show was voted on and approved.

Show Announcer: Linda Vance submitted a bid to be our announcer for 2007. A motion was made and passed to hirer her for 2007. Linda signed her bid.

Stall Manager: Annie Suratt submitted her bid to be our 2007 Stall Manager � same as 2006 � $500 & a motel room � plus expenses � Costco calling card. A motion was made and passed to hirer Annie as our 2007 Stall Manager � she signed the contract.

Stall Reservation date has been changed from June 1 to July 1.

Patterns: Will brought up that he could get patterns for the Zone One Show on line from one of 2006 judges that are offering this service. Cost $40.00. It was suggested that Will contact the 2007 Judges possibly Garth Gooding � to see if they will send him the patterns needed. Will Smith is working on getting patterns from judges, off line and will do Pattern Book.

The 2007 Zone One Zone-O-Rama Judges will be: Will has hired six judges for our show: Bruce Crewson, Jim Isley, Garth Gooding, Karen Watters, Ruth Ann Rodkey & Cynthia Rucker � @ $450 per day plus overtime same as 2006. We must remember that Zone One wants to have quality judges not novices, want to try to hirer judges that have judged the World Show.

NWCC/CCC & APHA Journal Ads: There was discussion on if we need as many ads and cost as in 2006. Last year the Southern California PHC & Greater Los Angeles PHC did ads and we paid them for this. We do not know if they have put an ad in the California Directories. It was decided we do not need ad in Paint Horse Journal and Show Premium. Jeri will contact Ginger Cornwell in California and see where we stand with them.

Photographer: Will has hired a photographer for the 2007 Zone One Show. There was discussion on Photographer handing out buckles and Edie�s office sending 2^nd., 3^rd. & 4^th. place winners name over to Gorman�s booth. Need more discussion on this at February meeting.

High Point Award: There was discussion of having a cash award in 2007 instead of High Point Saddles. A motion was made and passed to offer $1000 for High Point Awards and $750 for High Point English Awards. A check will be made up to present for pictures. Motion made to keep High Point Solid Paint Bred and Yearling High Point � Jacket for High Point & sheet for Reserve.

Awards: A motion was made to have Mike and Angie Gorman do the awards for the 2007 Zone One show. Passed. They said at the 2007 Z. O. Show they would not be able to give out awards in their booth but might have a gal that will do it & will do all the pre show stuff � they will submit their Awards Bid and report on this in February.

Class Average Awards: Mike and Angie Gorman will handle the awards for the 2^nd., 3rd. and 4^th. place Class Average Awards. Will they do coupons, as last year? They will submit their bids at the February meeting.

Buckles: Mike and Angie Gorman will handle ordering the buckles for 2007. We have four left from 2006 � these will be sent back to Frontier to be retooled.

Halter Ribbons and Bronzes: Kathy Allen will get ??? (I think it was Kathy that said she would get)

Sheets for 3^rd. thru 5^th. High Point:
   1.      Amateur: Mike and Angie Gorman
   2.      Novice Amateur: Friends of Zone One
   3.      Youth: ?????

2007 Show Premium: We will go over classes and 2007 show premium at the February meeting.

Color: Motion made to have the color Red as the Zone One color for 2007. Passed

Insurance: Will Smith will renew.

Club and other help:

Timed Events & Western Riding: 4-H Youth

Trail Course Design: Annie Suratt

Practice Trail: Michele Simmelink-Rask will help Annie set up

Jumping and Hunter Classes: Jan Hull will design and do

Jumping Warm-up: Kristi Stone

Decorations: PNPHC will donate money for flowers and shrubs � Jeri and Jan Goding will go get.

Hospitality: Linda Vance will provide the coffee for this year Hospitality area.
   1.      Wednesday: Central Oregon PHC
   2.      Thursday:    Hells Canyon PHC
   3.      Friday:          Southwest Washington PHC
   4.      Saturday:      Blue Mountain PHC
   5.      Sunday:        Pacific Northwest PHC

2009 thru 2012 Zone One Show: The criteria for the future Z. O. Shows was presented to Directors � anyone interested in submitting a bid for the Zone One Show needs to bring to February meeting or at least let us know they are compiling information. If you need criteria they are in your Z. O. Directors folders. Jeri will send out a request to clubs if they know of a place that would like to bid on future Z. O. Zone-O-Ramas get bid and bring to February meeting and they will be considered. Will Smith will get bids from Linn County Fair & Expo Center.

Zone One Member of the Year: Will be voted on at February meeting.

February Meeting: The February meeting will be February 17^th. at The Shilo Inn in The Dallas, OR. The Zone One Representative Council meeting will start at 8:30 a.m. followed by the NWCC meeting. This is a one day meeting. As Zone One is responsible for this meeting Jeri Stone will contact The Shilo Inn and get a contract for a meeting room. Directors are responsible for making their own room reservation.

The meeting was adjourned at 1:00 p.m.

Respectfully Submitted

Jeri Stone - Secretary