ZONE ONE REPRESENTATIVE COUNCIL

December 2, 2007

MINUTES  

The December Zone One Meeting was called to order by Chairperson Bev Rising at 8:45 a.m. at Kah Nee Tah Resort in Warm Springs , OR .

PART I

ROLL CALL:

British Columbia Paint Horse Club                                     

Eastern Idaho Paint Horse Club                                          

Idaho Paint Horse Club                                           

Hells Canyon Paint Horse Club                                            present               

Treasure Valley Paint Horse Club

Montana Paint Horse Club

Western Montana Paint Horse Club                                                              

Blue Mountain Paint Horse Club                                           present          

Cascade Paint Horse Club                                               

Central Oregon Paint Horse Club                                          present                                  

Oregon Paint Horse Club                                                     present

Southeastern Oregon Paint Horse Club                                          present                             

Inland Northwest Paint Horse Club                                                present

Pacific Northwest Paint Horse Club                                      

Rainier Paint Horse Club                                                         

Southwest Washington Paint Horse Club                               present                                                                      

Washington State Paint Horse Club                                      present                                                                                                                                                                         present

Identification of Guests: Will Smith, Joline Garcia, Kathy Tuttle-King, Tiffany Mc Call, Leila Steir, Shannon Main, Sandra Schaff, Tim Mc Fetridge, Peter Vollmar, Linda Wise, Edie Hill, Ken & Kathy Wignes, Aaliyah Bains, Kirsten Hammer, Gail Hammer, Joyce DesJardins and Kristi Stone.

A quorum was present:  Washington , Oregon and Idaho

Correspondence: Letter from APHA regarding the 2007/2008 APHA YDF Zone One Scholarship winners, to Edie Hill on 2007 Zone One Show Success, Carrie McCulloch – dress and conduct of one Z. O. Ring Steward, Thank You from Christie Velkamp, Linn County Fair & Expo Center – choosing them for 2007 Z. O. Show and possible future shows – with invoice.

Minutes:   Minutes of the February meeting in Albany , OR were approved as e-mailed & distributed at meeting

Treasurer report: Kathy Allen - Z. O. Treasurer handed out the Zone One Year End Financial Report with most of the monies made from NWCC December 1^st. auction. She gave report on the 2007 Z. O. Show. Motion made to accept the Treasurers report as presented.  Seconded and passed.  (2007 Financial Report is on file) 

1.       2007 Zone One Show lost $7049.23

2.       1 outstanding buckle sponsor

3.       Mr. Tapia has paid his bill from 2005

4.       Still have one outstanding check not cashed to Southern California PHC for ads in Paint Horse Journal

5.       Kathy was thanked by the board for the great job she did as our Treasurer

OLD BUSINESS:

2007 Zone One Show Report:

Will Smith:  Show Manager

1.        He felt we had a good show

2.        Hours that show ran were decent 

3.        No real problems

4.        No drug violations by APHA

Edie Hill:  Show Secretary Report

1.       10 Canadian entries $128.88

2.       Amateurs:  44 & Under = 27    45 & Over = 25  This count included halter

3.       Solid Paint Bred was 25

4.       Class count sheet handed out

a.       Entries down 192 over 2006

b.       Horses 305 in 2006   290 in 200

Angie Gorman:  Awards person - Angie sent their 2007 Zone One Awards Report.  

1.       Has one jacket left over – Can use for 2008 Show

2.       Have 17 left over buckles can be retooled for 2008

3.       Many awards that were engraved were sold before or during the NWCC Banquet & Auction took in around $1080.00 – had many more left this year due to many SPB classes not having entries and along with a few other classes.

4.       With added split Amateur classes had to pay for sheet – not sure if they were privately paid for or if Z. O paid

Annie Suratt:  Stall Manager

1.       30 stalls less then 2006

2.       Took in $44,900.00 – refunds #1400.00

3.       Portables cost us $79.15 each  cost for these with rental, bedding etc. is “killing” us.

4.       Annie went over all the costs

5.       We should be paying for fairgrounds and part of the show with what we take in on stalls and because of the cost we are paying for portables we are not.

Problems with show:

1.        Outside arena is still not good – it has been three years and it is still not usable for riding.

2.        Dog Problem was solved with our new rule

3.        Few problems with staff but taken care of

4.        Inhumane Treatment of Animals:  Much discussion of inhumane treatment of horses (tied in stalls – but with food and water)  Someone during the show let several horse that were tied in stalls loose.  We have nothing in our Zone One Premium Rules regarding this – need to put statement in for 2008.  Refer to APHA Rule Book and their rules.  If see

report to show manager and give warning to violator??? 

STATEMENT FOR Z. O. RULE SECTION:  “Inhumane treatment of animals will not be tolerated at the Zone One show….Refer to APHA Rule Book SC-O75…..Proper actions will be taken – (Put in BOLD PRINT)

5.        Pattern Books:  We had 35 extra in 2007 might look at doing only 200 for 2008 – depending on size of show.

6.        Wording on Halter Bronzes was incorrect – need to correct for 2008 if we use same company.

7.        Splitting of Amateur Classes – 19 – 44 & 45 & Over – this cost Zone

Show Photographer: Don Trout Photography did a good job for us this year and people seemed to be pleased with his work.

2008 NWCC Directory Ad: The 2008 Zone One Ad is done by Z-Design Ad Michelle Simmelink-Rask and Kay Simmelink will work with Z-Design on this years ad.  The ad has been paid.

Zone One AjPHA Youth Representative:  Cassandra Muxen was introduced – she has attending the AjPHA Convention for the last three years and we selected as the AjPHA Zone One Representative for 2008.

Member of Year for 2007:  Annie Suratt was presented with a Zone One Member of the Year Necklace

Special Member of Year:   The ZORC presented Kathy Allen with a Zone One Member of the Year Necklace for

her many years of being our Zone One Treasurer and for the outstanding job she did for us.

ON TO PART II

ZONE ONE - 2007/2008

Zone One clubs ---                                                                                          **NOT paid dues for 2008 are:

Alaska **  (Does not have a club at the time)

British Columbia Paint Horse Club (paid)                     

Blue Mountain Paint Horse Club (paid)                         present

Cascade Paint Horse Club (paid)

Central Oregon Paint Horse Club (paid)                        present

Eastern Idaho Paint Horse Club **

Hells Canyon Paint Horse Club (paid)                           present

Idaho Paint Horse Club (paid)

Inland Northwest Paint Horse Club (paid)

Montana **

Oregon Paint Horse Club (paid)                                  present

Pacific Northwest Paint Horse Club (paid)                    

Rainier Paint Horse Club (paid)

Southeast Oregon Paint Horse Club (paid)                        present

Southwest Washington Paint Horse Club (paid)             present

Treasure Valley Paint Horse Club **

Washington State Paint Horse Club (paid)                    present

Western Montana Paint Horse Club (paid)                             

Five voting clubs in Washington and Oregon .   Idaho has two & Hells Canyon will have three voting Directors and British Columbia and Western Montana Paint Horse Club will have five voting Directors for 2008

New Zone One Directors and Alternates names were read and a 2008 Zone One Directors Informational Booklet, compiled by Secretary Jeri Stone, was handed out to all Directors present. 

New 2008 Directors and Alternates took over…Roll Call

A quorum was established – Idaho , Oregon and Washington

Identification of Guests:  Rod Orrison, Shannon Main, Sandy Schaff, Edie Hill, Tiffany McCall, Kathy Tuttle-King, Kathy Allen

Election of the 2008 Zone One Officers:

Chairperson:              Bev Rising

Vice Chairperson:      Shannon O’Dell

Secretary:                  Jeri Stone

Treasurer:                  Linda Wise

Correspondence:  APHA letter regarding change in Show Dates for 2007, New Gelding Plus Program, from Leila Styer regarding the Zone One Website, Washington Bred Paint Registry asking for Washington Bred Classes at Zone One Show, two e-mails asking Zone One to more the December meeting (these were referred to NWCC)

NEW BUSINESS:

1099 Need to be Set Up:  Linda Wise, our new Treasurer, will set up 1099’s for those who work our show and need to receive them.

Washington Bred Paint Registry:  It was voted to decline Washington Bred Paint Registry offer to hold their classes at our 2008 show and send a letter thanking them for their offer but stating at this time we do not have the space in our show schedule to hold more classes. Will look at again in 2009.  Passed

Zone One Website: Leila Styer present a two year bid for doing the Zone One Website for 2008/2009.  She is working to get Show My Horse up on our Website – will contact Vic Spainhower.  Leila introduced the new look she has created for the site.  Her fee would be $400.00 per year for two years to maintain the site - due on January 1 of each year.   The Zone One hosting and Domain are both paid until 2014.   Motion made and passed.

Gelding Plus Program:  A letter was read from APHA regarding their new Gelding Plus Program which they are going to continue in 2008.  They are offering $3000 at all Zone Shows to the High Point geldings owned by person living in that Zone.  We needed to vote on one of three programs for the 2008 Zone One show.  A motion was made to choose option # 3 - offer three High Point gelding awards - $1000 to the Open Division Regular Registry Show High Point Performance Gelding Highest point total, $1000 to the Amateur Division Regular Registry Show High Point Performance Gelding Highest point total and $1000 to the Youth Division Regular Registry Show High Point Performance Gelding Highest point total.  Passed.  Jeri will send the form back to APHA.

2008 Buckle Sponsor and Sponsor Coordinator:  We need to get someone new for our 2008 show as Ami Boal-Bennett has declined to continue doing this in 2008.

New Zone One Zone-O-Rama Show Site:

Idaho Horse Park in Nampa , Idaho :

Rod Orrison Manager of the Idaho Horse Park came to the meeting and gave use the overall view and what the Idaho Horse Park had to offer and what their facility had as far as arenas, stalls, equipment, etc.  After Mr. Orrison spoke he answered many questions and then left so we could discuss our options

Shannon passed out a comparison spread sheet she put together between the Idaho Horse Park and Linn County Fair and Exp Center .  There was much discussion about the pros and cons of moving our show. 

Idaho Horse Park does the stalls, hay and shavings ($9.00 for 3.5 cubic foot bag, non put in stalls) and it can be put on a credit card – Zone One does not have to assign or do anything, have full time staff to help out, they feel the footing is very important and have 7 kinds of dirt, are installing four big fans to cool areas off,  we pay for consumption of Diesel Fuel – about $20.00 per day.  44 RV spots, hotels near by, 45 acres of asphalt, dog allowed BUT not in buildings, no charge for vendors until we want to charge or they use power – the $15.00

Will Smith stated that the Linn County Fair and Expo in Albany , OR would be the same as 2007.

After MUCH discussion and questions etc. it was voted unanimously to have the 2008 Zone One Zone-O-Rama at the

Idaho Horse Park in Nampa , Idaho with an option in 2009

Show Manager:  Two bids were received for the 2008 Zone One Show Manager – after much discussion Shannon O’Dell’s bid was accepted as our 2008 Show Manager. $3000.00 plus reasonable expenses - Costco phone cards  Shannon signed her bid.

Dates for 2008 Zone One Show: Might have to change but Shannon will check and report back.

Confirmation with APHA: Jeri Stone send around a letter that APHA wants stating that all clubs within Zone One have no objection that the Zone-O-Rama be held in Nampa Idaho this year for Directors present to sign, she will being back to February meeting and send out e-mail requesting those that cannot make meeting to send an ok to her.  She is also required to send a copy of our By-laws and 2008 officers to APHA.

Shavings: Idaho Horse Park handles

Ring Stewards:  We need three – Shannon will contact Mary Anne Larson to see if she will be our head Ring Stewards. The other two could come from local talent – Idaho Horse Park said they have contacts.  The Ring Stewards also need to be able to scribe.

Scribes:  Shannon will need to check with each judge to see if they want a scribe and then get the scribes we need.

In Gate:  Very Important person, friendly, smiles, work with people, handle pressure and not get upset – Shannon will try to find someone.

Hand Out Awards:  Don Hill would like to do again this year

Cattle:  Idaho Horse Park can get for us – who will handle reservations etc.?

High Point Halter Horses:  Linda Vance will she calculate these for our 2008 Z. O. Show?

Change in Class Schedule:  Tabled until February meeting

Budget for 2008 Z. O. Show:  Tabled until February meeting

Caterer:  We can get through Idaho Horse Park – Shannon will check on charges etc.

Contract Signed with Idaho Horse Park :   Shannon will bring to February meeting.

APHA Approval: Shannon will send the APHA Show forms to APHA to get the 2008 Zone One Zone-O-Rama approval after she gets with judges, confirms things with Idaho Horse Park , gets a list of 2008 show classes.  The list of classes will be gone over at February meeting.

Assistant Show Manager:  Tim McFetridge submitted a bid to be our Assistant Show Manger and work with Shannon on the 2008 show.  $500 plus camping space, meals while on grounds and maybe a little for gas expenses. Accepted  Tim signed his bid.

Show Secretary:  Edie Hill submitted her bid for the 2008 Zone One Show.  The bid from Edie Hill for Show Secretary and office staff for the 2008 Zone One Show was voted on and approved.  Edie signed her bid.

Show Announcer:  Linda Vance submitted a bid to be our announcer for 2008.  A motion was made and passed to hirer her for 2008.  Linda signed her bid.

Stall Manager:   We will not need a Stall Manger as the Idaho Horse Park handles all the stall assignments.

Stall Reservation date has been changed to July 1.

Patterns Book:  Shannon will work with judges to get patterns and put it together – maybe 200 copies in 2008

The 2008 Zone One Zone-O-Rama Judges: Will Smith has hired six judges for our show: Marvin Kapushion – CO, Dave Wolfe – CO, Dale Burnett – Kentucky, Mike Ochetto – TX, Leann Williams – CO, Sandy Jirkousky – Nebraska.  When the 2008 Zone One Zone-O-Rama Show dates are confirmed Shannon will contact these judges and hirer any that cannot make our dates – if changed.  Shannon said she will do up a contract and present to Board.

Photographer:  Shannon will contact Jim Bortvedt and Don Trout Photograph as both have said they are interested in doing our 2008 show.

Splitting of Amateur Classes:  Tabled until February meeting

High Point Award:  Tabled until February meeting

Awards, Class Average Awards, Buckles: Mike and Angie Gorman said they are interested in doing the awards for our 2008 show but with the location change we will contact them and table this until the February meeting.  Will they do coupons if they do awards.  It was voted to drop the 4^th. Place Class Average Awards at our 2008 show.  Passed 

Halter Ribbons and Bronzes:  Tabled until February meeting – Wording on Bronzes not correct in 2007 – needs to be changed in 2008

Sheets for 3^rd. thru 5^th. High Point :  Tabled until February meeting – do we want to do in 2008 - cost

1.       Amateur: 

2.       Novice Amateur

3.       Youth:  ????

2007 Show Premium:  Will go over 2008 show premium at the February meeting.

       1.   Class Changes: Change Western classes and have before games – per exhibitor’s request

       2.   Rules in Premium:  Edie will go over and do changes included inhumane treatment

       3.   Other changes regarding fees, times etc.

       4.   Management Team Changes – addresses and phone numbers, etc.

       5.   Zone One will stick with Franklin Printing to print our Premiums – had a whole box left over in 2007

Flat Fees:   Tabled until February meeting

Color: Motion made to have the color Purple as the Zone One color for 2008 if Angie can get awards – if not blue.  Passed

Banners:  We will not need to use Club Banners at Idaho Horse Park but will try to find places for Zone One Banners etc.

Insurance:  Shannon will have to get from Will Smith and renew.

Vendors:  Shannon will contact – get list of past Vendors from Will Smith

Club and other help:

1.       Timed Events & Western Riding:

2.       Trail Course Design:  Annie Suratt

3.       Practice Trail:  Annie Suratt

4.       Jumping and Hunter Classes: 

5.       Jumping Warm-up: 

6.       Decorations:  PNPHC will donate money for flowers and shrubs if we can use in Nampa

7.        

Hospitality: Do we want to do – or is this stepping on Idaho Horse Park ?  Shannon will check

1.       Wednesday:                      4.   Saturday:    

2.       Thursday:                         5.   Sunday                   

3.       Friday:   

NWCC Futurities:   The change in the NWCC Futurities for 2008 will be that the WP & HUS Futurities will be for 3 & 4 year olds – not just 3 year old.  

Zone One Member of the Year:  Will be voted on at February meeting.

February Meeting: The February meeting will be February 9^th. at The Shilo Inn in The Dallas , OR .  The Zone One Representative Council meeting will start at 8:00 a.m. followed by the NWCC meeting.  This is a one day meeting.  As Zone One is responsible for this meeting Jeri Stone will contact The Shilo Inn and get a contract for a meeting room.  Directors are responsible for making their own room reservation.

The meeting was adjourned at 1:30 p.m.

Respectfully Submitted

Jeri Stone - Secretary

To: Zone One Directors, Alternates and Club Presidents:

In accordance with the Zone One Representative Council Bylaws, this letter is being sent to notify your club of the February 17, 2007 Zone One Board of Directors Meeting. The meeting will be held at the Shilo Inn, The Dalles, OR and reservations can be made by calling (541) 298-5502.

Alaska (NO CLUB)

British Columbia Paint Horse Club

Eastern Idaho Paint Horse Club * Not paid member of Zone One Representative Council

Idaho Paint Horse Club

Hells Canyon Paint Horse Club

Treasure Valley Paint Horse Club

Montana Paint Horse Club*

Western Montana Paint Horse Club

Blue Mountain Paint Horse Club

Cascade Paint Horse Club

Central Oregon Paint Horse Club

Oregon Paint Horse Club

Southeastern Oregon Paint Horse Club*

Inland Northwest Paint Horse Club

Pacific Northwest Paint Horse Club

Rainier Paint Horse Club

Southwest Washington Paint Horse Club

Washington State Paint Horse Cub

MINUTES – December 3, 2006 Meeting

FINANCIAL REPORT – Kathy Allen

1. Outstanding Buckle Sponsors
2. Mr. Tapia
3. 1099 – do we need to do
4. Other reports

2. Location - Linn County Fair and Expo Center in Albany, OR –
3. Letter of OK to put on Zone One Show – Jeri Stone will pass around to clubs to sign
4. Budget Discussion
5. Show Manager Report - Will Smith

1. APHA approval
2. Judges contract signed
3. Contract with Albany
4. Stall cost -
5. Shavings report – cost – bales – fairground cost - etc

2. Awards Report – Angie Gorman

1. Class Average Buckles & Super Horse Buckles
2. Class averages - 2^nd. , 3rd. & 4^th. Awards
3. Sheets – 3^rd. thru 5^th. High Point - Amateur – Way Out West Embroidery - Mike & Angie Gorman & Novice Amateur - Friends of Zone One – Jeri Stone, Linda Vance, & Jan Goding
4. Sheets – 3^rd. thru 5^th. High Point - Youth – Novice Youth, Walk/Trot, 13 & Under, 14 thru 18
5. Jackets – Sponsors for ….

1. Novice Youth –
2. Walk/Trot –
3. 13 & Under –
4. 14 thru 18 –
5. Novice Amateur –
6. Amateur –
7. Junior Horse English –
8. Senior Horse English –

9. Jr. Western –

10. Sr. Western –

a. Class changes – (see premium for 2006) addition, delete correction

2. Other Changes, additions, corrections
3. New Rules – Edie and Jeri will work on – ANY NEW RULES THEY NEED TO PUTIN THIS YEAR?

8. Stall Manager – Annie Suratt
9. Sponsors Coordinator – Ami Bennett

10. Stewards – Claudia Voyles has said she would do again this year

11. In Gate people – Ed & Julie Clark

12. Out Gate
13. Handing Out Awards
1. Have someone do it as Don Hill has done in past
2. Photographer hand out buckles
3. Have people go to Gormans area and pick up 2^nd. thru 4^th. awards
4.  
14. Assistant Show Manager – Matt Watkins?
15. Patterns and Pattern Book – Who will do
16. Ads Report – Jeri Stone

a. NWCC Directory – done and in and set up
b. California Directory

17. Photographer – who?

18. Dog Problem at show – how are we going to handle?

1. 2006 Zone One Member of Distinction